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Other titles in the On Demand series:
PowerPoint 2013 on Demand (On Demand)by Steve Johnson
Synopses & Reviews
Need answers quickly? PowerPoint 2013 on Demand provides those answers in a visual step-by-step format. We will show you exactly what to do through lots of full color illustrations and easy-to-follow instructions.
Inside the Book
• Create powerful presentations faster using ready-made templates
• Use gestures to navigate your presentation and slide show on touch screens
• Organize information in sections and add impact with online pictures, SmartArt diagrams, tables, and charts
• Make your presentation come alive with custom animations, 3-D effects, and slide transitions
• Embed, format, trim, and add text to videos in your presentation
• Add comments and email or IM your presentation to others for review
• Broadcast your presentation over the Internet in a browser
• Use SharePoint and SkyDrive to collaborate and share documents
• Prepare for the Microsoft Office Specialist (MOS) exam
Illustrations with matching steps
Tasks are presented on one or two pages
Numbered Steps guide you through each task
Did You Know? alerts you to tips and techniques
See Also points you to related information in the book
Bonus Online Content
Register your book at queondemand.com to gain access to:
• Workshops and related files
• Keyboard shortcuts
Visit the author site: perspection.com
PowerPoint 2013 On Demand is built from the ground up for today's beginning-to-intermediate-level PowerPointuser. Like every book in the On Demand Series, it teaches visually, using an easy, friendly, full-color format designed to "show you how," instead of "telling you how." But that's not all. This book:
* Combines step-by-step training with quick-reference material you can rely on long after you've mastered the core skills you need
* Provides easy-to-follow task-based coverage of the techniques you'll use most often, presenting most tasks in just one or two pages
* Offers in-depth coverage of all new MCAS (Microsoft Certified Application Specialist) and MCAP (Microsoft Certified Application Professional) exam objectives, so you can use it as a study guide to enhance your job prospects or current career
* Provides additional end-of-chapter workshops, plus even more hands-on projects online
* Includes a complete practical troubleshooting guide
* Helps you upgrade by presenting New Feature icons, plus a detailed list of new features indexed to the pages where they're covered
Simply put, no other book offers beginning-to-intermediate-level PowerPointusers this much simplicity, usable content, flexibility, and value.
About the Author
Steve Johnson has written more than 80 books on a variety of computer software, including Adobe Edge Animate, Adobe Photoshop CS6, Adobe Dreamweaver CS6, Adobe InDesign CS6, Adobe Illustrator CS6, Adobe Flash Professional CS5, Microsoft Windows 8, Microsoft Office 2013 and 2010, Microsoft Office 2008 for the Macintosh, and Apple OS X Mountain Lion. In 1991, after working for Apple Computer and Microsoft, Steve founded Perspection, Inc., which writes and produces software training. When he is not staying up late writing, he enjoys coaching baseball, playing golf, gardening, and spending time with his wife, Holly, and three children, JP, Brett, and Hannah. Steve and his family live in Northern California, but can also be found visiting family all over the western United States.
Table of Contents
1 Getting Started with PowerPoint 1
Starting PowerPoint 2 New!
Viewing the PowerPoint Window 3
Using the Ribbon 4 New!
Choosing Commands 5 New!
Working with the Ribbon and Toolbars 6
Choosing Dialog Box Options 8
Using the Status Bar 9 New!
Creating a Blank Presentation 10 New!
Creating a Presentation Using a Template 11 New!
Creating a Presentation from an Existing One 12 New!
Opening a Presentation 14 New!
Arranging Windows 16 New!
Using Task Panes and Window Panes 17 New!
Understanding PowerPoint Views 18 New!
Browsing a Presentation 20 New!
Documenting Properties 22
Converting an Existing Document 23
Getting Help While You Work 24 New!
Saving a Presentation 26 New!
Saving a Presentation with Different Formats 28 New!
Saving a Presentation to Online Services 30 New!
Working with Accounts 31 New!
Recovering a Document 32
Closing a Presentation and Exiting PowerPoint 34 New!
2 Developing Presentation Content 35
Creating New and Consistent Slides 36 New!
Working with Objects 38 New!
Developing Text 40 New!
Entering Text 42
Editing Text 44
Setting Editing Options 45 New!
Correcting Text While Typing 46
Undoing and Redoing an Action 48
Resizing Text While Typing 50
Inserting Information the Smart Way 52
Inserting and Developing an Outline 54
Moving and Indenting Text 56
Setting Tabs 58
Changing Text Alignment and Spacing 60
Changing Character Spacing 62
Changing Character Direction 63
Formatting Text 64
Modifying a Bulleted and Numbered List 66
AutoFormatting Text While Typing 68
Applying a Format Style 70
Inserting Symbols 71
Creating a Text Box 72 New!
Creating Text Columns 74
Finding and Replacing Text 75
Rearranging Slides 76
Organizing Slides into Sections 78
Using Slides from Other Presentations 80
3 Designing a Look 81
Making Your Presentation Look Consistent 82
Viewing Masters 84
Controlling Slide Appearance with Masters 86
Controlling a Slide Layout with Masters 88
Modifying Placeholders 90
Controlling a Slide Background with Masters 92
Adding a Header and Footer 93
Inserting Slide Numbers 94
Inserting the Date and Time 96
Understanding Color Themes 97
Viewing and Applying a Theme 98 New!
Creating a Color Theme 100
Choosing Theme Fonts 102
Choosing Theme Effects 103
Creating a Custom Theme 104
Adding Colors to a Presentation 106
Adding a Background Style 107 New!
Modifying a Background Style 108
Setting Up for Personal Templates 110 New!
Creating a Personal Template 111 New!
Opening Template 112 New!
4 Drawing and Modifying Shapes 113
Drawing and Resizing Shapes 114 New!
Inserting Multiple Shapes 116
Adding Text to a Shape 117
Drawing Lines and Arrows 118 New!
Creating and Editing Freeforms 120
Modifying a Freeform 122
Copying and Moving Objects 124 New!
Adding a Quick Style to a Shape 126 New!
Adding a Quick Style to Shape Text 127
Applying Color Fills 128 New!
Applying Picture Fills 130 New!
Applying Texture Fills 132 New!
Applying Gradient Fills 134 New!
Applying Shape Effects 136
Creating Shadows 138
Adding 3-D Effects to a Shape 140 New!
Adding 3-D Rotation Effects to a Shape 142
Aligning Objects to Grids and Guides 144 New!
Aligning and Distributing Objects 146
Aligning Objects with Smart Guides 148 New!
Changing Stacking Order 149
Connecting Shapes 150
Rotating and Flipping a Shape 152
Grouping and Ungrouping Shapes 154
Merging Shapes Together 156 New!
Selecting Objects Using the Selection Pane 157
5 Inserting Pictures and Multimedia 159
Locating and Inserting Online Pictures 160 New!
Inserting Pictures from an Online Service 162 New!
Inserting Pictures from a SkyDrive or SharePoint 164 New!
Inserting a Picture from a File 165
Inserting a Picture from a Slide Layout 166
Examining Picture File Formats 167
Creating a Photo Album 168
Inserting a Picture Screen Shot 170
Adding an Artistic Style to a Picture 171
Adding a Quick Style to a Picture 172
Applying a Shape to a Picture 173
Applying a Border to a Picture 174 New!
Applying Picture Effects 175 New!
Modifying Picture Size 176 New!
Compressing a Picture 178
Correcting a Picture 179 New!
Recoloring a Picture 180
Cropping and Rotating a Picture 182
Removing a Picture Background 184
Creating WordArt Text 186
Formatting WordArt Text 188 New!
Applying WordArt Text Effects 190
Modifying WordArt Text Position 191 New!
Inserting Videos and Audio 192
Editing Videos and Audio 194
Adding Bookmarks to Video and Audio 196
Formatting Videos 197
Setting Video and Audio Play Options 198 New!
Playing Videos and Audio 200
Recording Audio 202
Compressing Media 203
Optimizing Media 204 New!
6 Inserting Charts and Related Material 205
Creating SmartArt Graphics 206
Using the Text Pane with SmartArt Graphics 208
Modifying a SmartArt Graphic 210
Resizing a SmartArt Graphic 211
Formatting a SmartArt Graphic 212
Formatting a Shape in a SmartArt Graphic 214 New!
Adding Pictures to a SmartArt Graphic 216
Converting a SmartArt Graphic to Shapes 217
Creating an Organization Chart 218
Modifying an Organization Chart 220
Inserting a Chart 222 New!
Selecting Chart Data 224 New!
Entering Chart Data 225 New!
Editing Chart Data 226 New!
Importing Data 228
Modifying the Data Worksheet 230
Selecting a Chart Type, Layout, and Style 232 New!
Selecting and Changing Chart Elements 234
Formatting Chart Elements 236 New!
Working with Chart Elements 237 New!
Changing Chart Titles 238 New!
Changing Chart Labels 239 New!
Changing Line and Bar Charts 240 New!
Filtering Chart Data 241 New!
Saving a Chart Template 242 New!
Inserting a Table 244
Modifying a Table 246
Formatting a Table 248 New!
Adding a Quick Style to a Table 250
Applying Effects to a Table 252
Sharing Information Among Documents 253
Embedding and Linking an Object 254
Modifying Links 256
Inserting a Microsoft Excel Chart 258
Inserting a Microsoft Word Document 260
7 Creating a Web Presentation 261
Adding Action Buttons 262
Adding Hyperlinks to Objects 264
Creating Hyperlinks to External Elements 266
Inserting Hyperlinks 268
Using and Removing Hyperlinks 270
Saving Slides as Web Graphics 272
Saving a Presentation as Web Graphics 273
Exploring XML 274
Saving an XML Presentation 275
Opening a Web Page 276
Getting Documents from the Web 277
8 Finalizing a Presentation and Its Supplements 279
Changing Slide Setup Options 280 New!
Preparing Handouts 282
Preparing Speaker Notes 284
Customizing Notes Pages 286
Changing Proofing Options 288 New!
Setting Languages for Proofing 290
Checking Spelling 292 New!
Using Custom Dictionaries 294
Inserting Research Material 296
Finding the Right Words 297 New!
Translating Text to Another Language 298
Using Multiple Languages 300
Exporting Notes and Slides to Word 301
Documenting Presentation Properties 302
Checking Accessibility 304 New!
Checking Compatibility 306
Saving Slides in Different Formats 307
Saving Outline Text as a Document 308
Creating a PDF Document 309
Creating an XPS Document 310
Selecting Printing Options 311
Previewing a Presentation 312
Printing a Presentation 314
Printing an Outline 316
9 Preparing a Slide Show 317
Creating Slide Transitions 318
Adding and Removing Animation 320
Using Specialized Animation 322 New!
Coordinating Multiple Animations 324
Animating a SmartArt Graphic 326
Triggering Animations 328
Using the Animation Painter 329
Adding Slide Timings 330
Recording a Narration 332
Setting Up a Slide Show 334 New!
Creating a Custom Slide Show 336
Hiding Slides 338
Creating a Self-Running Presentation 339
Working with Fonts 340
10 Presenting a Slide Show 341
Starting a Slide Show 342 New!
Navigating a Slide Show 344 New!
Navigating a Slide Show with Touch 346 New!
Annotating a Slide Show 348 New!
Delivering a Show on Multiple Monitors 350 New!
Displaying a Show in Presenter View 352 New!
Saving a Presentation as a Slide Show 354
Saving a Presentation as a Video 355
Packaging a Presentation on CD 356
Broadcasting a Presentation Online 358 New!
Giving a Presentation at an Online Lync Meeting 360 New!
Communicating Online with Lync 362 New!
Showing a Presentation with the PowerPoint Viewer 364
Customizing the PowerPoint Viewer 365
Showing Multiple Presentations 366
11 Reviewing and Securing a Presentation 367
Adding Comments to a Presentation 368 New!
Editing Comments in a Presentation 370 New!
Comparing and Merging Presentations 372
Creating and Linking OneNotes 373
Working with OneNote 374 New!
Inspecting Documents 376 New!
Adding Password Protection to a Presentation 378
Adding Security Encryption to a Presentation 380
Marking a Presentation as Read-Only 381
Adding a Digital Signature 382
Sending a Presentation Using E-Mail 384
Sending a Presentation by Internet Fax 386 New!
Sending a Presentation by Instant Message 387 New!
Avoiding Harmful Attacks 388
Using the Trust Center 390 New!
Selecting Trusted Publishers and Locations 391
Setting Document Related Security Options 392
Setting App Catalog Security Options 394 New!
Setting Add-in Security Options 395
Setting ActiveX Security Options 396
Setting Macro Security Options 397
Changing Message Bar Security Options 398
Setting Privacy Options 399
Working with Office Safe Modes 400
12 Customizing the Way You Work 403
Setting Start Up Options 404 New!
Setting Office Options 405 New!
Setting General Options 406
Setting Image Options 408
Setting Chart Options 409 New!
Setting Slide Show Options 410
Setting Display Options 411 New!
Setting Recent Presentation Options 412 New!
Setting Default File Locations 413 New!
Setting Advanced Save Options 414
Working with Touch Screens 416 New!
Accessing Commands Not in the Ribbon 417
Customizing the Way You Create Objects 418
Working with Office Tools 420 New!
Maintaining and Repairing Office 422 New!
13 Expanding PowerPoint Functionality 423
Adding Apps for Office 424 New!
Inserting Apps for Office 426 New!
Managing Apps for Office 427 New!
Viewing and Managing Add-ins 428
Loading and Unloading Add-ins 430
Enhancing a Presentation with VBA 432
Viewing the Visual Basic Editor 434
Setting Developer Options 435
Simplifying Tasks with Macros 436
Controlling a Macro 438
Adding a Digital Signature to a Macro Project 440
Assigning a Macro to a Toolbar or Ribbon 441
Saving a Presentation with Macros 442
Opening a Presentation with Macros 443
Inserting ActiveX Controls 444
Using ActiveX Controls 446
Setting ActiveX Control Properties 447
Playing a Movie Using an ActiveX Control 448
Changing the Document Information Panel 450
14 Working Online with Office Documents 451
Working Online with SharePoint and SkyDrive 452 New!
Signing in to SharePoint or SkyDrive 454 New!
Saving and Opening on SharePoint or SkyDrive 456 New!
Accessing Documents on SharePoint 458 New!
Syncing Documents on SharePoint 460 New!
Publishing Slides to a SharePoint Library 462
Sharing Documents on SkyDrive 464 New!
Accessing Documents on SkyDrive 466 New!
Managing Documents on SkyDrive 468
Downloading or Uploading Documents on SkyDrive 470
Creating Office Documents on SkyDrive 471
Sending Links to Documents on SkyDrive 472 New!
Comparing the Office Desktop App to the Web App 474
Working with Office Web Apps 476 New!
Saving or Printing in Office Web Apps 478
Co-authoring Documents with Office Web Apps 480 New!
Blocking Co-authoring Documents 482
New Features 483 New!
Microsoft Office Specialist 489
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