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Show Me QuickBooks 2005 (Show Me)by Gail A. Perry
Synopses & Reviews
Owning a small business can become quite an involved undertaking before long. There are so many complex procedures to follow that it is great when you can make things as easy as possible, when possible. QuickBooks 2005 is one of those things that can make your life easier and Show Me QuickBooks 2005 is a task-based reference guide to help walk you through it. Each task involved with QuickBooks 2005 is covered with a screen-by-screen visual reference accompanied by a concise text description so that you can quickly learn and apply your new skills. Time is precious when you're running your own business so make the most of it with Show Me QuickBooks 2005.
About the Author
Gail Perry is a CPA, financial journalist and QuickBooks advisor and instructor. She is the author of 17 books, including Que's Using QuickBooks, The Complete Idiot's Guide to QuickBooks and The Complete Idiot's Guide to Doing Your Income Taxes. She is a former newspaper columnist and has written more than 1,000 articles about taxes, personal and business finances and financial software. Gail is a graduate of Indiana University and a former senior tax accountant at the Big Four accounting firm of Deloitte.
Table of Contents
1. Setting Up Your Company with the EasyStep Interview.
Setting Up QuickBooks in a Multiuser Office.
Transferring Data from Earlier Versions of QuickBooks.
Transferring Data from Quicken.
Practicing with the Sample Company Files.
Entering Company Data.
Entering a Start Date.
Stopping and Restarting the Interview.
Setting Up Income Accounts.
Setting Up Expense Accounts.
Setting Up Service Items.
Setting Up Non-Inventory Part Items.
Setting Up Other Charge Items.
Setting Up Inventory Part Items.
Setting Up Customers.
Setting Up Vendors.
Setting Up Credit Card Accounts.
Setting Up Loans.
Entering Opening Balances.
2. Setting Up and Using Payroll Features.
Setting Payroll and Employee Preferences.
Setting Up Employees.
Setting Up Employee Payroll Information.
Setting Up Employee Payroll Taxes.
Setting Up Sick and Vacation Benefits.
Entering Year-to-Date Payroll Amounts.
Setting Up Payroll Deductions.
Selecting Employees for Payroll Preparation.
Entering Paycheck Information.
Using Timer Information with QuickBooks Payroll.
Using Direct Deposit.
Creating Employer Payroll Reports.
Paying Payroll Taxes with Form 941.
Paying Federal Unemployment Compensation Taxes with Form 940.
Preparing W-2 Forms.
Issuing W-3 Forms.
Setting Up Independent Contractors for 1099 Forms.
Setting 1099 Preferences.
Issuing 1099 Forms.
3. Adding or Changing Information After the Interview Is Completed.
Setting General Preferences.
Setting Desktop View Preferences.
Displaying Lists on Forms.
Using Account Numbers
Displaying Detailed Customer Information.
Adding Items in the List Window.
Adding Information “On-the-Fly”.
Moving Items on a List.
Editing Information on a List.
Hiding Entries on Lists.
Deleting Entries on a List.
Merging Entries on a List.
Searching for Transactions.
Generating a QuickReport.
Setting Accounting Preferences.
4. Invoicing and Collecting Income.
Setting Sales and Customers Preferences.
Creating an Invoice.
Printing a Single Invoice.
Printing a Batch of Invoices.
Emailing an Invoice.
Charging Expenses to a Customer.
Setting Finance Charge Preferences.
Creating a Monthly Statement.
Setting Send Forms Preferences.
Tracking Accounts Receivable.
Receiving Payments for Invoices.
Issuing a Credit or Refund.
Making Bank Deposits.
Receiving Advances, Retainers, and Down Payments.
Viewing Unpaid Invoices Report.
Creating a Collection Letter.
Recording Bad Debts.
5. Making Purchases and Recording Payments.
Setting Purchases and Vendors Preferences.
Using Purchase Orders.
Viewing Items on Purchase Orders.
Viewing Vendor Information.
Receiving a Partial Order.
Viewing Unpaid Bills Reports.
Editing Bill Payments.
Deleting Bill Payments.
Setting Checking Preferences.
Using the Check Register
Creating Purchase Reports.
6. Collecting and Paying Sales Tax.
Setting Sales Tax Preferences.
Creating a Sales Tax Item.
Creating a Sales Tax Group.
Charging Sales Tax to Customers.
Establishing Tax Status of Inventory Items
Selling Tax Exempt Items.
Selling Items to Tax Exempt Customers.
Producing Monthly Sales Tax Reports.
Paying Sales Tax.
Taking a Discount for Early Payment.
7. Using Time-Saving Features.
Memorizing a Group of Transactions.
Using Memorized Transactions.
Scheduling Recurring Transactions.
Changing Memorized and Scheduled Transactions.
Removing Memorized Transactions.
Setting Reminders Preferences.
8. Job Cost Estimating and Tracking.
Setting Jobs and Estimate Preferences.
Setting Up a Job.
Using the Job Status Feature.
Using the Job Type Feature.
Using the Job Dates Feature.
Using the Job Description Feature.
Creating an Estimate.
Invoicing Against an Estimate.
Creating a Work in Progress Report.
9. Tracking Time.
Setting Time Tracking Preferences.
Installing the Timer.
Installing the Timer on a Remote Machine.
Exporting Information to the Timer.
Creating a New Timer File.
Creating a Timed Activity.
Using the Timer.
Sending Timer Data to QuickBooks.
Opening Timer Data in QuickBooks.
Viewing Timer Transactions.
Editing Timer Transactions.
Billing Time from the Timer to the Customer.
Backing Up and Condensing Timer Data.
Restoring Backed-Up and Condensed Timer Data.
10. Miscellaneous QuickBooks Features.
Setting Spelling Preferences.
Creating a Budget.
Producing Budget Reports.
Setting Up Classes.
Displaying a Class List.
Using Multiple Classes on One Form.
Reporting on Classes.
Creating Payment Terms.
Customizing Forms–Editing Existing Forms.
Customizing Forms–Creating a New Form.
Making Journal Entries.
Using the Audit Trail.
Using the QuickBooks Remote Access Feature.
Creating Mailing Labels.
11. Using QuickBooks Online.
Setting Service Connection Preferences.
Setting Up Your QuickBooks Internet Connection.
Activating Your Online Bank Account.
Retrieving QuickStatements (Online Bank Statements).
Making Online Payments.
Canceling Online Payments.
Sending Online Messages.
Transferring Money Between Accounts.
Getting Reports of Online Transactions.
Using the QuickBooks Website.
Using the Internet Version of QuickBooks.
12. Preparing Income Tax Returns.
Choosing the Correct Income Tax Form.
Assigning Tax Lines.
Using the Income Tax Summary Report.
Using the Income Tax Detail Report.
Making Estimated Tax Payments.
Creating a Tax Return.
Backing Up Your QuickBooks Company File.
Restoring Backed-Up Information.
Using the QuickBooks Online Backup Service.
Setting Up the Administrator.
Editing User Access.
Closing Financial Records at Year-End.
Creating a Closing Date Exception Report.
14. Using Inventory Features.
Setting Up Inventory Items.
Adding to Your Inventory.
Editing Inventory Items.
Creating an Inventory Group.
Setting Up Reminders to Replenish Your Inventory.
Preparing Inventory Reports.
Counting Your Inventory.
Adjusting Inventory Quantities.
Adjusting the Price of Inventory.
15. Recording Your Assets.
Reconciling to Your Bank Statement.
Recording Automatic Teller Withdrawals.
Tracking Petty Cash.
Receiving Credit Card Payments.
Recording Deposits As Assets.
Purchasing Fixed Assets.
Selling Fixed Assets.
16. Recording Owners’ Equity.
Understanding the Opening Balance Equity Account.
Recording Owners’ Draws.
Entering Prior Period Adjustments.
Viewing Contents of Retained Earnings Account.
17. Recording Liabilities.
Managing Accounts Payable.
Recording Payroll Tax Accruals.
Setting Up Credit Card Accounts.
Accounting for Deposits or Retainers.
Using the QuickBooks Loan Manager.
Recording Loan Payments.
18. Preparing the Top Ten QuickBooks Reports.
Setting Reports and Graphs Preferences.
Preparing an Income Statement.
Preparing a Balance Sheet.
Preparing a Trial Balance.
Preparing a General Ledger Report.
Preparing a Budget Report.
Preparing a Sales Tax Liability Report.
Preparing a Payroll Liability Report.
Preparing an Accounts Receivable Aging Summary Report.
Preparing a Job Progress Report.
Preparing an Accounts Payable Aging Detail Report.
Memorizing a Customized Report.
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