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Microsoft Word 2010 in Depth (In Depth)


Microsoft Word 2010 in Depth (In Depth) Cover


Synopses & Reviews

Publisher Comments:

Word 2010 In Depth is the beyond-the-basics, beneath-the-surface guide for every serious Word user who wants to get more done in less time. Word expert Faithe Wempen provides specific, tested, proven solutions to the problems experienced Word users run into every day: challenges other books ignore or oversimplify. Wempen thoroughly explores Word 2010"s most popular and powerful features. She especially focuses on the tools you can exploit to efficiently perform complex tasks such as creating long research projects, producing detailed and colorful desktop publishing documents, and successfully executing group collaboration projects. The many new topics covered in depth in Word 2010 In Depth include: " Word 2010"s updated, customizable Ribbon interface " "Backstage": Word 2010"s full-screen menu of the most used options " Word 2010's vastly improved image and illustration tools and special content types " New Live Preview of commonly used tasks " Improved integration with SharePoint services, Windows Live, and Office Web Apps " Extending Word 2010 with macros, add-ins, and other customizations As with all In Depth books, Word 2010 In Depth presents comprehensive coverage, breakthrough techniques, exclusive shortcuts, quick access to information, troubleshooting help for tough problems, and real-world examples with nothing glossed over or left out.


  • By world-renowned Microsoft Word expert and trainer Faithe Wempen, who has taught hundreds of thousands of Word users
  • Covers all aspects of working with Word 2010, from its updated Ribbon interface to its breakthrough collaboration and graphics tools
  • For all serious Word users who want to get the most out of Word 2010, from writers to corporate professionals
  • Book News Annotation:

    From basics though advanced capabilities and customization, this comprehensive reference on Microsoft Word 2010, written for beginning and experienced users of Word, offers sections on working with text, formatting a document, tables and graphics, and collecting and managing data, in addition to working with long documents, collaboration and online sharing, and extending Word. The book features step-by-step instructions and b&w screenshots in a two-color layout, with techniques and short cuts punctuated by real-world examples, troubleshooting tips, and warnings. Appendices give information on recovering files, converting from other word processing systems, and setting up and modifying Office 2010. Wempen teaches computer information technology at Purdue University. Annotation ©2010 Book News, Inc., Portland, OR (


    A renowned Word expert provides specific, tested, proven solutions to the problems experienced Word users run into every day: challenges other books ignore or oversimplify. Wempen thoroughly explores Word 2010's most popular and powerful features.


    Beyond the Basics…Beneath the Surface…In Depth


    Microsoft Word 2010 IN DEPTH


    Advice and techniques that you need to get the job done.

    Looking for ways to streamline your work so you can focus on maximizing your time? In Depth

    provides specific, tested, and proven solutions to the problems you run into every day—things

    other books ignore or oversimplify. This is the one book you can rely on to answer the questions

    you have now and will have in the future.


    In Depth offers

    • Comprehensive coverage with detailed solutions

    • Breakthrough techniques and shortcuts that are unavailable elsewhere

    • Practical, real-world examples with nothing glossed over or left out

    • Troubleshooting help for tough problems you can’t fix on your own

    • Outstanding authors recognized worldwide for their expertise and teaching style

    • Quick information via sidebars, tips, reminders, notes, and warnings

    In Depth is the only tool you need to get more done in less time!


    CATEGORY: Office Applications

    COVERS: Microsoft Word 2010



    About the Author

    Faithe Wempen, is a Microsoft Office Specialist Master Instructor and author of more than 90 books on computer hardware and software. She has been writing about technology full time since 1995; her authoring credits include over 90 books, translated into over a dozen languages. Wempen currently writes and teaches online Office courses for corporate clients including Hewlett Packard, CNET, and eMachines; her online courses have educated more than 250,000 students. She is also adjunct instructor of Computer Technology at Indiana University Purdue University at Indianapolis (IUPUI), where she teaches Microsoft Office and PC hardware architecture.

    Table of Contents


    Part I Working with Text

    Chapter 1 Creating and Saving Documents

    Understanding the Word 2010 Interface

        Tabs and the Ribbon

        Backstage View: the File Menu

        The Mini Toolbar

        Galleries, Dialog Boxes, and Panes

    Working with Views

        Switching Document Views

        Showing or Hiding Onscreen Elements

        Changing the Zoom

        Displaying Multiple Documents and Windows

    Using the Help System

        Starting a New Document

        Creating a Blank Document

        Creating a Document Based on a Template

    Saving a Document

        Changing the File Save Location (Windows Vista or Windows 7)

        Changing the File Save Location (Windows XP)

        Saving to Remote Locations

        Changing the Favorite Locations

        Selecting an Appropriate File Format

        Converting a Document to Word 2007/2010 Format

    Opening a Document

        Opening a Recently Used Document

        Opening a Document with the Open Dialog Box

        Changing the File List View in the Open Dialog Box

        Opening Other File Types

        Opening Files in Special Modes

        Making a Document Read-Only

    Working with File Properties

        Defining Custom Properties

        Automatically Updating Custom Properties

    Setting File-Handling Preferences

        Setting the Default Save Location and File Type

        Setting an AutoRecover Interval

    Chapter 2 Typing and Editing Text

    Text Entry and Editing Basics

        Switching Between Insert and Overtype Modes

        Undoing, Redoing, and Repeating

        Inserting Symbols and Special Characters

    Moving Around in a Document


        Moving the Insertion Point with Click and Type

        Navigating with Keyboard Shortcuts

    Selecting Text and Other Objects

    Moving and Copying Text and Objects

        Moving or Copying Text with Drag-and-Drop

        Using Cut, Copy, and Paste

        Keeping or Discarding Formatting When Pasting

        Pasting with Paste Special

        Using the Office Clipboard

    Locating Specific Content

        Finding and Replacing

        Using Select Browse Object

        Using Go To

        Displaying a Document Map

        Displaying Page Thumbnails

    Evaluating Readability

    Viewing Word Count

    Controlling Hyphenation

        Enabling or Disabling Automatic Hyphenation

        Turning Off Automatic Hyphenation for Specific Text

        Hyphenating a Document Manually

    Inserting Dummy Text

    Working with Building Blocks

        Creating a Building Block

        Inserting a Building Block

        Deleting Building Blocks

        Changing a Building Block’s Properties

    Chapter 3 Correcting and Printing Documents

    Correcting Spelling and Grammatical Errors

        Checking the Spelling of an Individual Word

        Fixing Individual Grammatical Errors

        Performing an Interactive Spelling and Grammar Check

        Finding Proofing Errors

    Customizing Spelling and Grammar Options

        Customizing Grammar and Style Rules

        Managing the Spelling Dictionaries

        Checking Spelling and Grammar in Multiple Languages

    Automating Corrections with AutoCorrect

        Rejecting an Automatic Correction

        Setting AutoCorrect Options

        Changing or Removing an AutoCorrect Entry

        Adding a Plain Text AutoCorrect Entry

        Adding a Formatted or Graphical AutoCorrect Entry

        Configuring Math AutoCorrect

    Working with Actions

        Performing an Action

        Configuring Action Settings

    Using Research Tools

        Checking a Word’s Definition with a Dictionary

        Finding Words with a Thesaurus

        Looking Up Information at a Research Site

        Translating Text into Other Languages

        Customizing and Extending the Research Tools

    Printing a Document

        Printing Quickly with Default Settings

        Printing the Current Document

        Using Print Preview

        Setting Print Options for Word Documents

        Setting Options for a Certain Printer

        Storing Different Properties for a Single Printer

    Printing Iron-On Transfers

    Managing a Print Queue

    Faxing Documents

        Faxing a Document with a Fax Modem

        Distributing Documents via Internet Fax

    Part II Formatting a Document

    Chapter 4 Applying Character Formatting

    Changing Text Font, Size, and Color

        Understanding How Fonts Are Applied

        Changing the Font and Size

        Setting the Default Font

        More About Font Types

        Adding More Fonts to Your System

        Embedding and Substituting Fonts

        Changing Font Color

    Bold and Italic: Applying Font Styles

    Underlining Text

    Applying Font Effects and Text Effects

    Changing Text Case

    Highlighting Text

    Adjusting Character Spacing and Typography

    Creating a Drop Cap

    Clearing Formatting

    Copying Formatting with Format Painter

    Revealing and Comparing Formatting

    Using AutoFormat

        Setting AutoFormat As You Type Options

        Formatting a Document with AutoFormat

    Chapter 5 Formatting Paragraphs and Lists

    How Word Handles Paragraphs

    Setting Line Spacing

        Choosing a Line Spacing Multiplier

        Setting a Precise Line-Spacing Value

        Setting Spacing Before or After a Paragraph

    Indenting Paragraphs

        Setting Precise Indent Values

    Quick Indenting with Buttons and Shortcuts

        Visually Indenting with the Ruler

    Working with Tab Stops

        Types of Tab Stops

        Placing and Removing Tab Stops on the Ruler

        Defining Tab Stops with the Tabs Dialog Box

        Changing the Default Tab Stop Interval

        Converting a Tabbed List to a Table

        Copying Tab Stop Settings Between Paragraphs

    Setting Paragraph Alignment

    Creating Numbered and Bulleted Lists

        Typing a Quick Numbered or Bulleted List

        Creating Lists with AutoFormat As You Type

        Restarting or Continuing List Numbering

        Starting a List at a Certain Number

        Changing the Number Format

        Changing the Bullet Character

        Creating a Symbol (Text) Bullet

        Changing the List Level

        Adjusting Bullet or Number Spacing and Indents

    Applying Paragraph Borders

        Applying and Removing Borders

        Formatting Borders

        Applying Paragraph Shading

    Preventing Paragraphs from Breaking

    Chapter 6 Creating and Applying Styles and Themes

    Understanding Styles

        Types of Styles

        Methods of Applying Styles

        Methods of Creating and Modifying Styles

    Working with Quick Styles

        Changing the Style Set

        Removing or Adding a Style in the Quick Style Gallery

    Using the Styles Pane

    Using the Apply Styles Pane

    Customizing the Styles Pane

    Clearing Styles and Formatting

    Viewing the Style Area

    Creating and Deleting Styles

        Style Naming and Alternate Names

        Creating a New Style by Example

        Creating a New Style by Definition

        Applying a Keyboard Shortcut to a Style

        Deleting a Style

    Modifying Styles

        Updating a Style Automatically

        Updating a Style to Match a Selection

        Modifying a Style Definition

        Redefining the Normal (Default) Style

        Renaming Styles

        Working with Cascading Styles

        Modifying the Styles in the Current Template

        Modifying Styles in the Manage Styles Dialog Box

    Sorting the Styles List

    Filtering the Styles List

    Copying Styles Between Documents

    Working with Themes

        Applying a Theme

        Setting the Default Theme

        Creating New Themes

        Applying a Color Set

        Creating a New Color Set

        Applying a Font Set

        Creating a New Font Set

    Chapter 7 Formatting Documents and Sections

    Working with Sections

        Types of Section Breaks

        Inserting a Section Break

        Deleting a Section Break

        Changing a Section Break’s Type

    Changing Page Margins

        Selecting a Margin Preset

        Entering Precise Margin Values

        Setting Up Gutters and Book Folds

    Setting Page Orientation

    Setting Paper Size

    Setting Vertical Alignment

    Using Line Numbering

    Inserting Page Breaks

    Inserting Cover Pages

        Saving Content as a New Cover Page

    Creating Headers and Footers

        Understanding the Header and Footer Areas

        Inserting a Header or Footer Building Block

        Understanding Header/Footer Field Codes

        Deleting a Field Code

        Adding and Formatting a Page Numbering Code

        Inserting a Date or Time Code

        Inserting a Document Property

        Adjusting Header and Footer Positioning

        Inserting a Picture in a Header or Footer

        Working with Multiple Headers/ Footers

    Repeating Elements on Every Page

    Applying a Page Watermark

        Inserting a Built-In Watermark

        Inserting a Custom Text Watermark

        Creating a Picture Watermark

    Working with Multiple Columns

        Applying a Column Preset

        Creating Manual Column Breaks

        Applying Custom Column Settings

        Using Different Column Settings for Selected Text

    Applying a Page Background

    Using Page Borders

    Chapter 8 Working with Templates and Nonstandard Layouts

    About Templates

        Types of Template Files

        Determining What Template a Document Is Using

    Starting a New Document Based on a Template

        Using Installed Templates

        Using Office Online Templates

        Using a User Template

        Using an Existing Document

    Modifying Templates

        Template Storage Locations

        Accessing Workgroup Templates

        Modifying a Template by Modifying the Current Document

        Protecting Templates

    Creating Your Own Templates

    Changing a Document’s Template

        Applying Global Templates

        Enabling Global Templates at Startup

        Preventing a Template from Loading at Startup

        Automatically Changing the Template of All Documents Opened

        Troubleshooting Problems with Normal.dotm

    Creating Text Box Layouts

        Inserting a Text Box

        Moving and Resizing a Text Box

        Applying and Removing Text Box Borders and Fills

        Changing the Text Box Shape

        Setting Text Box Margins and Vertical Alignment

        Wrapping Text Around a Text Box

        Linking Text Boxes

        Changing the Text Direction

        Tips for Creating Text Box Layouts

    Working with Frames

    Creating Banners

    Addressing Envelopes

        Adding an Envelope to a Letter

        Setting the Envelope Size

        Changing the Address Position

        Changing the Envelope Font

        Printing an Envelope

        Controlling How Envelopes Feed into Your Printer

        Storing and Retrieving Addresses

        Adding Graphics to an Envelope

        Using E-Postage with Word

    Creating Labels

        Printing a Full Page of the Same Label

        Printing a Single Label

        Creating a Custom Label Specification

        Fine-Tuning the Label Appearance

    Creating Folded Note Cards

        Using Card Templates

        Specifying the Paper Size and Type

        Creating Upside-Down Text

    Part III Tables and Graphics

    Chapter 9 Creating and Formatting Tables

    Creating a Table

        Inserting a Table from the Table Menu

        Inserting a Table via the Insert Table Dialog Box

        Drawing a Table

    Entering Data in a Table

    Editing a Table

        Selecting Cells

        Selecting Rows, Columns, or Tables

        Inserting Rows, Columns, or Cells

        Deleting Rows, Columns, or Cells

        Deleting an Entire Table

        Moving and Copying Rows and Columns

        Merging and Splitting Cells

        Splitting a Table

        Creating a Nested Table

    Sizing a Table

        Changing the AutoFit Setting

        Resizing by Dragging

        Specifying an Exact Size

        Distributing Column Widths Evenly

        Resizing the Entire Table

    Formatting a Table

        Applying Table Styles

        Setting the Default Table Style

        Creating or Modifying Table Styles

        Changing the Cell Background Color

        Working with Cell Borders

        Setting Cell Margins

        Setting Text Alignment Within a Cell

        Changing Text Direction

        Repeating Headings on Each Page

    Orienting the Table on the Page

        Setting Table Alignment

        Setting Table Text Wrap

    Creating a Table Caption

    Sorting Tabular Data

    Performing Math Calculations in a Table

        Setting the Order of Operations

        Referencing Values Outside the Table

    Getting Data into or Out of Tabular Format

        Converting Text to a Table

        Converting a Table to Regular Text

        Pasting Tables from Other Office Applications

        Embedding Excel Worksheets as Tables

    Chapter 10 Working with Photos

    Understanding Digital Photography

        Understanding Color Models

        Understanding Color Depth

        Understanding File Formats

        Understanding Image Resolution

    How Word Handles Pictures

    Inserting Pictures from Files

    Setting Text Wrap

    Setting Picture Position

        Manually Positioning a Picture

        Working with Anchors

        Choosing a Position Preset

        Specifying a Custom Position

    Resizing Pictures

    Cropping Pictures

    Compressing Pictures

    Setting the Brightness, Contrast, and Color Mode

        Adjusting Brightness and Contrast

        Sharpening or Softening a Picture

        Changing the Color Mode

        Removing a Picture Background

        Applying Artistic Effects

    Applying Picture Styles and Effects

        Applying a Picture Style

        Applying a Picture Preset

        Applying a Shadow Effect

        Applying Reflection

        Applying Glow

        Applying Soft Edges

        Applying a Beveled Edge and Other 3-D Formatting

        Rotating a Picture

        Applying 3-D Rotation

        Applying a Picture Border

        Applying Picture Layouts (SmartArt)

    Using Figure Captions

    Chapter 11 Working with Drawings, WordArt, and Clip Art

    Understanding Vector Graphics

    Drawing Lines and Shapes

        Drawing a Shape

        Drawing a Straight or Curved Line

        Drawing a Freeform Polygon

        Working with the Drawing Canvas

    Adding Text to a Shape

    Modifying Drawn Objects

        Modifying a Straight Line

        Adding and Removing Arrow Heads

        Modifying an Elbow or Curved Connector

        Modifying Curves and Scribbles

        Modifying Shapes

        Rotating and Flipping Objects

    Sizing and Positioning Objects

        Sizing Objects

        Setting Position and Text Wrapping

        Anchoring Lines to Shapes

        Layering Objects and Text

        Grouping Shapes

        Aligning and Distributing Objects

    Formatting Drawn Objects

        Applying Quick Styles

        Formatting Borders

        Applying Solid Fills

        Applying a Picture Fill

        Applying a Gradient Fill

        Applying a Texture Fill

        Applying a Pattern Fill

        Applying Shadows

        Applying 3-D Effects

    Creating and Modifying WordArt

        Editing and Formatting WordArt Text

        Changing WordArt Text Wrap

        Transforming the WordArt Shape

        Changing the Fill and Outline

        Creating Vertical WordArt

        Setting WordArt Alignment

    Finding and Inserting Clip Art

        Using a Clip in Another Application

        Getting Clip Information

        Making a Clip Available Offline

        Changing a Clip’s Keywords and Caption

        Browsing Clips via Office Online

    Using the Clip Organizer

        Browsing Clips by Category

        Searching by Keyword in the Clip Organizer

        Working with Found Clips in the Clip Organizer

        Creating and Deleting Clip Collection Folders

        Adding Pictures to the Clip Organizer

        Moving Pictures Between Collections

    Setting Text Wrap Properties for Clip Art

        Wrapping Text Tight Against Clip Art

        Editing Text Wrap Points

    Modifying a Clip Art Image

        Setting Clip Size and Position

        Cropping and Color-Adjusting Clip Art

        Applying Clip Art Background Fill

        Setting the Transparent Color

        Applying a Border

        Applying Shadow Effects

        Rotating Clip Art

        Flipping Clip Art

    Editing Clip Art

        Selecting and Moving Clip Art Shapes

        Recoloring Clip Art Shapes

        Editing Clip Art Shapes

        Moving and Resizing a Modified Clip

    Chapter 12 Working with Charts

    Understanding Charts

    Creating a New Chart

        Creating a Chart in a Word 2010 Document

        Creating a Legacy Chart

    Working with Chart Templates

        Creating a Chart Template

        Starting a New Chart Based on a User Template

        Managing Stored Chart Templates

    Modifying Chart Data

        Editing the Data

        Changing the Charted Data Range

        Switching Between Rows and Columns

    Controlling How the Chart and Document Interact

        Setting Text Wrapping

        Positioning a Chart

    Changing the Chart Type

    Working with Chart Elements

        Applying a Chart Layout

        Adding a Chart Title

        Working with Legends

        Using Data Labels

        Applying Axis Titles

        Modifying Axis Properties

        Using Gridlines

        Adding Trendlines

        Adding Error Bars

        Adding Up/Down Bars

        Adding and Formatting a Data Table

    Applying Chart Styles

    Formatting Individual Chart Elements

        Selecting Chart Elements

        Clearing Manually Applied Formatting

        Applying a Shape Style

        Applying Shape Outlines and Fills

        Changing the Shape of a Series

        Adjusting Data Spacing

    Formatting Chart Text

        Changing the Font, Size, and Text Attributes

        Applying a WordArt Style

    Chapter 13 Working with SmartArt and Math Formulas

    What Is SmartArt?

    Inserting a SmartArt Diagram

    Changing the Diagram’s Layout

        Choosing a Different Layout

        Changing the Flow Direction

        Adding Shapes

        Removing Shapes

        Promoting or Demoting a Shape

        Adding Bulleted Lists

        Positioning Organization Chart Branches

    Working with Diagram Text

        Adding and Editing Text

        Formatting Diagram Text

        Using the Text Pane

        Setting Text Positioning Within a Shape

    Formatting a Diagram

        Applying SmartArt Styles

        Changing the Theme Effects for the Entire Document

        Changing Diagram Colors

        Formatting an Individual Shape

        Changing the Shape Geometry

        Sizing, Positioning, and Rotating a Shape

    Controlling Diagram Size and Positioning

        Resizing a Diagram

    Creating Math Formulas with the Equation Editor

        Inserting a Preset Equation

        Creating a New Blank Equation Object

        Creating a Basic Equation

        Inserting and Filling Structures

        Switching Between Professional and Linear Layout

        Formatting an Equation

        Switching Between Inline and Display Mode

        Saving an Equation to the Equation Gallery

    Part IV Collecting and Managing Data

    Chapter 14 Performing Mail and Data Merges

    Understanding Mail Merges

    Performing a Letter Merge with the Mail Merge Wizard

    Selecting a Main Document Type

        Setting Envelope Options

        Setting Label Options

    Selecting a Data Source

        Choosing an Outlook Contact List as a Data Source

        Choosing an Existing Data Source

        Creating a New Data Source in Word

    Preparing the Main Document

        Inserting Merge Fields

        Inserting Single Fields

        Inserting Address Blocks

        Inserting Greeting Lines

        Setting Up Fields on Labels

        Setting Up Fields in Directories

    Filtering and Sorting the Data

        Excluding Individual Records

        Applying a Filter

        Sorting the Records

        Finding a Recipient

        Finding Duplicate Entries

        Validating Addresses

    Previewing and Printing the Merge

        Checking for Errors

        Merging to a New Document

        Merging to a Printer

        Merging to Email

    Creating Custom Merges with Word Fields

        Collecting Information with a Fill-In Field

        Collecting and Storing Information with an Ask Field

        Setting Up Conditions with an If...Then... Else Field

        Using a Field to Set Bookmark Text

        Assigning Numbers to Merge Records

        Advancing to the Next Record (or Not)

    Chapter 15 Copying, Linking, and Embedding Data

    Understanding Types of Data Sharing

    Working with Hyperlinks

        Automatically Creating Hyperlinks by Typing

        Following a Hyperlink

        Creating a Text Hyperlink

        Adding a Hyperlink to an Image

        Creating an Email Hyperlink

        Creating and Hyperlinking to a New Document

        Editing a Hyperlink

        Removing a Hyperlink

        Changing Hyperlink Underlining and Color

    Working with Bookmarks

        Creating a Bookmark

        Jumping to a Bookmark

        Inserting a Hyperlink to a Bookmark

        Inserting a Cross-Reference to a Bookmark

    Embedding Data

        Embedding an Entire Existing File

        Embedding a Data Selection

        Embedding a New Object

        Linking to Data in Other Files

        Creating a Link

        Managing Link Update Settings

        Manually Updating a Link

        Changing the Linked File’s Location or Range

        Breaking a Link

    Inserting Content with {IncludeText} and {IncludePicture}

        Inserting Text with {IncludeText}

        Updating an {IncludeText} Field

        Inserting a Picture with {IncludePicture}

    Chapter 16 Working with Fields and Forms

    Understanding Fields

    Inserting Fields

        Specifying Field Properties and Options

        Manually Typing Field Codes

        Toggling Between Data and Field Code Views

        Editing Field Code Strings

        Nesting Fields

    Selecting the Right Field

        Date and Time Fields

        Document Information Fields

        User Information Fields

        Numbering Fields

        Equation and Formula Fields

        Index and Table Fields

        Link and Reference Fields

        Document Automation Fields

        Mail Merge Fields

    Updating and Editing Fields

        Updating a Field

        Locking Fields Against Updates

        Updating Fields for Printing

        Finding and Moving Between Fields

        Converting Fields to Plaintext

    Formatting Fields

        Preventing the Formatting from Changing

        Specifying Font Formatting for a Field

        Specifying a Numbering Type

        Constructing a Custom Numeric Format

        Constructing a Custom Date or Time Format

    Understanding Forms

        Designing a Form

        Saving a Form as a Template

        Differentiating Between Content Controls and Legacy Fields

        Displaying the Developer Tab

    Creating a Form with Content Controls

        Inserting a Content Control

        Configuring a Control

        Editing Placeholder Text

    Creating a Form with Legacy Form Fields

        Inserting a Legacy Field

        Configuring Legacy Text Field Options

        Setting Up a Calculation

        Configuring Legacy Check Box Options

        Configuring Legacy List Options

        Setting a Macro to Run on Entry or Exit

        Enabling or Disabling a Field

        Assigning a Bookmark to a Field

        Adding Help Text

    Protecting a Form

    Filling Out a Form

        Filling Out a Form with Content Controls

        Filling Out a Legacy Form

    Saving and Printing a Form

        Saving Only the Form Data

        Printing Only the Form Data

        Tips for Creating Printed Forms

    Part V Working with Long Documents

    Chapter 17 Outlining and Combining Documents

    Outline Basics

        Typing an Outline in Outline View

        Demoting and Promoting Outline Items

        Checking the Styles Used in the Outline

        Creating an Outline from an Existing Document

    Viewing and Organizing the Outline

        Rearranging Outline Topics

        Setting a Style’s Outline Level

        Setting an Individual Paragraph’s Outline Level

    Numbering Outline Items

        Applying a Multilevel List

        Creating Your Own Multilevel Lists and List Styles

        Deleting a Multilevel List or List Style

    Printing or Copying an Outline

    Understanding Master Documents

        Master Documents and Styles

        Master Documents and Headers/Footers

        Master Documents and TOCs and Indexes

        Master Documents and Numbered Notes or Captions

    Creating a Master Document

        Inserting Existing Documents into a Master Document

        Separating an Existing Document into Subdocuments

    Viewing and Collapsing Subdocuments

    Editing Subdocuments

    Modifying the Master Document’s Structure

        Moving a Subdocument

        Removing a Subdocument

        Unlinking a Subdocument

        Renaming a Subdocument

        Merging Subdocuments

        Nesting Subdocuments

        Splitting a Subdocument

        Locking and Unlocking a Subdocument

    Paginating and Printing a Master Document

    Chapter 18 Citing Sources and References

    Understanding Sources and Citations

    Selecting a Citation Style

    Entering Sources

        Editing a Source

        Deleting a Source

        Transferring Sources to and from the Master List

    Inserting Inline References to Sources

        Creating a New Source When Entering a Citation

        Inserting Temporary Placeholders for

        Later Entry of Sources

        Editing a Citation

        Converting a Citation to Plaintext

    Generating a Bibliography

        Inserting a Bibliography from the Bibliography Gallery

        Working with a Bibliography Field

        Saving a Bibliography as a New Gallery Entry

        Removing a Bibliography from the Gallery

    Working with Footnotes and Endnotes

        Inserting a Footnote

        Inserting an Endnote

        Deleting a Note

        Jumping to the Note That Corresponds to a Reference Mark

        Moving Between Notes

        Switching Between Footnotes and Endnotes

        Changing the Positioning of the Notes

        Changing the Note Numbering or Symbols

        Modifying Note Styles

        Changing the Note Separator Line

        Managing Footnote Continuations

    Creating Cross-References

        Cross-Referencing Options

        Cross-Reference Context

        Footnote and Endnote Cross- References

        Caption Cross-References

    Chapter 19 Creating Tables of Contents and Indexes

    Creating a Table of Contents

        Checking Style Outline Levels

        Creating a TOC from a Preset

        Updating a TOC

        Removing a TOC

        Manually Marking Entries for the TOC

        Creating Custom TOCs

        Understanding the {TOC} Field Code

        Creating a Custom TOC Preset

    Working with Multiple TOCs

        Adding a Second TOC for the Entire Document

        Adding a TOC That Covers Only Part of a Document

        Building a TOC Across Multiple Documents

    Creating a Table of Figures

        Captioning Figures

        Generating the Table of Figures

        Manually Marking Captions

    Creating Citations and Tables of Authorities

        Marking Citations

        Generating the Table of Authorities

    Creating an Index

        Deciding on the Indexing Conventions

        Marking Index Entries

        Creating Cross-References

        Marking Multiple Instances of the Same Text

        Understanding {XE} Field Codes

        AutoMarking Index Entries

        Working Directly with {Index} Field Codes

    Generating the Index

        Updating the Index

        Indexing Only Selected Entries

        Indexing Only Selected Letters of the Alphabet

    Formatting the Index

        Setting the Index Layout

        Defining Index Styles

        Controlling the Appearance of Index Headings

    Indexing Across Multiple Documents

    Creating Multiple Indexes in a Single Document

    Part VI Collaboration and Online Sharing

    Chapter 20 Collaborating with Others

    Exploring Word 2010 Collaboration Options

    Configuring Word’s Built-in Collaboration Tools

        Displaying or Hiding the Reviewing Pane

        Controlling the Use of Balloons

        Changing the Colors and Markings Used for Revisions

        Changing the Username

    Working with Comments

        Inserting Comments

        Viewing and Editing Comments

        Deleting Comments

    Using Revision Tracking

        Reviewing Revisions

        Moving Among Revisions

        Accepting or Rejecting Revisions

        Preventing Others from Tampering with Revisions

    Comparing Documents

        Viewing Two Documents Side by Side

        Comparing and Combining Documents

    Working in Full Screen Reading View

        Moving Between Screens

        Using the Full Screen Reading Tools

        Setting Reading View Options

    Using Microsoft Office Live Workspace

        What Is a Workspace?

        Signing Up for Microsoft Office Live Workspace

        Creating Workspaces

        Adding Documents to Your Workspace

        Sharing Workspaces

        Editing Documents in Your Workspace

        Managing Workspaces

    Collaborating with SkyDrive

        Setting Up SkyDrive

        Working with Documents in SkyDrive

        Saving to SkyDrive from Microsoft Word

    Coauthoring in Microsoft Word

    Other Ways to Collaborate in Microsoft Word 2010

        Collaborating with Microsoft SharePoint Workspace 2010

        Collaborating with Microsoft Office Web Apps

        Collaborating with Microsoft Word Mobile 2010

        Collaborating with Microsoft Office Communications Server 2007 R2

    Chapter 21 Protecting and Securing Documents

    Understanding Document Protection

    Restricting Access to a Document

        Password-Protecting a Document in Word

        Using Windows Encryption

        Removing Network Share Permission for a Location

    Restricting What Users Can Do to a Document

        Recommending Read-Only

        Making the Document File Read-Only

        Setting a Read-Only Editing Restriction

        Restricting a Document to Comments Only

        Restricting a Document to Form Fill-In Only

        Forcing Revision Marks to Stay On

        Restricting Style Usage

        Setting Up Per-User Exceptions to Restrictions

    Marking a Document as Final

    Preventing Macro-Based Attacks

        Choosing Nonmacro File Formats

        Specifying Trusted Locations

        Working with Trusted Publishers

        Adjusting Macro Settings

    Configuring Protected View and File Blocking

    Protecting Your Privacy

        Finding and Removing Personal Information

        Setting Privacy Options

    Adding a Digital Signature

    Chapter 22 Developing Online-Delivered Content

    Web Page Development: Word’s Strengths and Weaknesses

        Web Technologies Supported in Word

        Web Page File Formats

        Word Features Lost When Saving in Web Format

        Why You Might Not Want to Use Word

    Creating and Saving a Web Page in Word

        Previewing a Web Page

        Saving a Web Page

    Options for Web Page Saving

        Saving for Compatibility with Specific Browsers

        More About PNG and VML

        Selecting Web Page File Options

        Changing Page Size

        Changing Language Encoding

        Changing the Default Fonts

        Working with Web Page Properties

    Creating Hyperlinks

        Creating a Text Hyperlink

        Adding a Hyperlink to an Image

        Creating an Email Hyperlink

    Building Multicolumn Layouts with Tables

    Creating Your Own Web Page Templates

    Attaching a Cascading Style Sheet

    Blogging with Word

        Understanding the Word Blogging Interface

        Registering Your Blog Server in Word

        Creating a New Blog Post

        Adding Pictures and Other Graphics to a Blog

        Categorizing Blog Entries

        Managing the Blog List

        Modifying a Blog Post

    Sending Email from Word

    Part VII Customizing and Extending Word

    Chapter 23 Macros and Add-Ins

    Understanding Macros

        What Tasks Should You Automate with a Macro?

        Choosing the Macro Creation Method

        Planning Your Macro

    Recording a Macro

        Naming Your Macro

        Deciding Where to Store Your Macro

        Assigning a Macro to a Keyboard

        Shortcut or Toolbar Button

        Recording the Steps for Your Macro

    Running a Macro

    Dealing with Macro Error Messages

    Making Additional Macros Available

        Opening Additional Templates to Run Macros

        Copying Macros Between Documents

        Renaming and Deleting Macros

    Assigning a Keyboard Shortcut to an Existing Macro

    Creating a Quick Access Toolbar Button for an Existing Macro

    Editing Macro Code in VBA

        Opening a Macro for Editing

        Examples of Macro Command Syntax

    Working with Macro Security

        Understanding Trusted Publishers and Locations

        Determining What Locations Are Trusted

        Setting Security Levels for Macro Running

    Working with Add-Ins

        Enabling/Disabling COM Add-Ins

        Enabling/Disabling Actions

        Enabling/Disabling Other Add-Ins

    Chapter 24 Customizing the Word Interface

    Customization: It’s Back

    Customizing the Quick Access Toolbar

        Repositioning the Quick Access Toolbar

        Add Common Commands

        Add Commands from the Ribbon

        Add Other Buttons

        Remove Buttons

    Customizing the Ribbon

        Minimizing the Ribbon

        Displaying or Hiding Tabs

        Creating or Deleting a Tab or a Custom Group

        Adding or Removing Commands

        Renaming or Reordering Tabs

        Resetting Customizations

    Exporting and Importing Customization Settings

        Exporting Customizations

        Importing Customizations

    Defining Shortcut Keys

    Changing Viewing Options

        Changing the Status Bar Content

        Changing Page Display and Formatting Marks

    Setting General Options

    Changing File Locations

    Other Customization Options

    Part VII Appendixes

    Appendix A Recovering Files and Repairing Word

    Appendix B Converting from Other Word Processing Systems



    9780789743114   TOC   7/19/2010


    Product Details

    Wempen, Faithe
    Word Processing - General
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