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PRINCE2 For Dummiesby Nick Graham
Synopses & Reviews
Includes expert advice on risk and change management.
Deliver quality projects on time and within budget.
PRINCE2™ is an essential project management method, helping users organise, manage, and direct their projects. This practical guide takes you through the ins and outs of the process, covering key procedures that allow you to get the most out of both your team and your project. Whatever industry you work in, and however large or small your project, this effective manual can help you achieve professional success and stay in control.
Explanations in plain English
Get in, get out' information
Icons and other navigational aids
Tear-out cheat sheet
Top ten lists
A dash of humour and fun
Discover how to:
Use PRINCE2TM methodology.
Map out your project.
Set up effective controls.
Whatever your project - no matter how big or small - PRINCE2 For Dummies is the perfect guide to showing you how to use this project management method to help ensure its success.
Taking you through every step of a project – from planning and establishing roles to closing and reviewing – this book provides you with practical and easy-to-understand advice on using PRINCE2. It also shows how to use the method when approaching the key concerns of project management including setting up effective controls, managing project risk, managing quality and controlling change. PRINCE2 allows you to divide your project into manageable chunks, so you can make realistic plans and know when resources will be needed. PRINCE2 For Dummies provides you with a comprehensive guide to its systems, procedures and language so you can run efficient and successful projects.
About the Author
Nick Graham is a director of a consultancy and training company, Inspirandum Ltd, and a member of the Association for Project Management.
Table of Contents
About This Book.
How This Book is Organised.
Part I. How PRINCE Can Help You.
Part II. Working Through Your Project.
Part III. Help with PRINCE Project Management.
Part IV. The Part of Tens.
Part V. Appendices.
Icons Used in This Book.
Where to Go from Here.
Part I: How PRINCE Can Help You.
Chapter 1. So What’s a Project Method and Why Do I Need to Use One?
Getting the Low-down on PRINCE2.
Giving You Some Facts about Projects.
Fact 1. A lot of projects go wrong.
Fact 2. We know why projects go wrong.
Fact 3. We know good ways of preventing a lot of those things.
Fact 4. PRINCE2 is available for free.
Making Your Life Easier with PRINCE2.
Clearing Up Some Misunderstandings about PRINCE.
Working Through Your Project.
Chapter 2. Outlining the Structure of PRINCE2.
Getting to Know the Process Model.
Getting things going.
Repeating as necessary.
Shutting down: Closing a Project (CP).
Introducing the Component Model.
Knowing the four basic components.
Opting for the optional components.
Presenting Three PRINCE Techniques.
Chapter 3. Getting Real Power from PRINCE2.
Understanding the Problems.
Remembering That PRINCE Is a Tool.
Getting the Power: Adjustment.
Leaving out sub-processes.
Adjusting the degree to which you do sub-processes.
Altering the sequence of sub-processes within a primary process.
Shifting sub-processes between primary processes.
Using PRINCE in a hurry – parallel initiation.
Running the project without a project plan, just stage plans.
Taking It Seriously: Being Professional.
Part II: Working Through Your Project.
Chapter 4. Checking the Idea Before You Start.
Understanding Process SU.
Seeing Why You Just Can’t Do Without Start Up.
Getting Start Up Done Fast.
Starting Start Up – the Project Mandate.
Filling Project Roles.
Appointing the first two key people.
Appointing more Project Board roles.
Deciding on the remaining roles.
Checking the Project’s Viability.
Writing the Project Brief.
Producing the parts of the Brief.
Opening the Risk Log and the Daily Log.
Identifying Key Information.
Thinking through the Project Approach.
Planning the Planning: Initiation.
Making the Decision to Start – or Not.
Chapter 5. Planning the Whole Project: Initiation.
Getting to Grips with Process IP.
Understanding Why You Need Plans.
Considering Project Quality.
Get real – not every project is safety critical.
Writing a Project Quality Plan.
Preparing the Quality Log.
Planning Your Project.
Deciding on Management Stages.
Working on the Business Case and Risk Log.
Building the full Business Case.
Analysing the risk.
Identifying Levels of Authority and Controls.
Thinking through project communications.
Remembering that it’s good to talk.
Setting Up the Filing.
. . . And getting it back again.
Setting up the Issue Log and the Lessons Learned Log.
Preparing for the First Specialist Stage.
Putting the PID Together.
Knowing why some things in the PID are ‘initial’.
Looking at how you use the PID.
Asking the Project Board to Commit to the Whole Project.
Chapter 6. Preparing for a Stage in the Project.
Understanding Process SB – Managing Stage Boundaries.
Providing Key Information at End Stage.
Triggering an End Stage.
Stage planning in Start Up and Initiation.
More about exceptions and stages.
Creating a Stage Plan for the Next Stage.
Using product planning in more detail.
Preparing the Product Checklist.
Getting detailed with quality.
Updating the Project Organisation.
Building an Exception Plan.
Updating Project Documents and Plans.
Updating the Project Plan.
Updating the Project Quality Plan.
Updating the Project Approach.
Checking the Business Case.
Writing an End Stage Report.
Asking for Sign-Off and Authority to Proceed with the Next Stage.
Chapter 7. Controlling a Stage and Building the Deliverables.
Understanding Processes CS and MP.
Controlling the Stage – the Project Manager.
Controlling the flow of work to teams.
Dealing with problems and other issues.
Monitoring and reporting progress.
Correcting the Stage or Reporting an Exception.
Correcting the stage.
Reporting an Exception.
Switching to the Team Manager Viewpoint.
Building the Work Package Products.
Receiving the Work Package.
Building the products.
Returning completed products.
Chapter 8. Finishing the Project.
Closing a Project (CP).
Making Sure You’ve Done Everything.
Checking for sign-offs and acceptances.
Checking the working environment.
Storing the project records.
Looking at business benefits.
Identifying Things to Do after the Project.
Closing down the Risk Log and the Issue Log.
Recording the follow-on actions.
Reviewing How the Project Went.
Dealing with a Premature Close.
Chapter 9. Running Effective Project Boards.
Introducing the Process DP.
Understanding Five Key Principles for the Project Board.
Taking ownership of the project.
Managing, not working.
Making sure that authority is sufficient.
Appointing small boards.
Taking Individual Responsibility.
Business viewpoint – the Project Executive.
User viewpoint – the Senior User(s).
Supplier viewpoint – the Senior Supplier(s).
Taking Joint Responsibility.
Making decisions without stepping over the line.
Listening to the Project Manager.
Deciding the Level of Control.
Setting Project Manager authority levels.
Deciding on the management stages
Fixing the level of risk acceptance.
Determining highlight reporting.
Sorting project assurance.
Giving Advice When Asked.
Getting Involved at Specific Points.
Initiating the project.
Getting involved during a project stage.
Ending a stage.
Ending the project.
Part III: Help with PRINCE Project Management.
Chapter 10. Producing and Updating the Business Case.
Knowing Who’s Responsible for the Business Case.
Justifying the Project.
Keeping It Current: A ‘Living Document’.
Getting Help When It’s Getting Complicated.
Writing a Business Case.
Setting down best case and worst case.
Checking Whether a Benefit Really Is a Benefit.
Being Sure That You Can Deliver.
Not claiming benefits that don’t exist
Avoiding benefits contamination.
Dealing with Organisational Finance Procedures.
Chapter 11. Deciding Roles and Responsibilities.
Getting the Right People Involved.
Understanding the PRINCE Organisation.
Having roles, not jobs.
Sticking to small Project Boards.
Seeing the project from three viewpoints.
Viewing the Project Board as central.
Keeping the Project Organisation stable.
Structuring the Organisation of PRINCE2.
The PRINCE Project Management Team.
Examining the Project Board.
Understanding the three Project Board roles.
Looking at Project Assurance.
Knowing that Project Assurance isn’t optional.
Deciding how to do Project Assurance.
Working with, and not against, the Project Manager.
Blowing the whistle.
Getting to Know the Project Manager.
Considering Team Manager(s).
Knowing How Project Support Helps.
Setting up a Project Support Office (PSO).
Appointing a Configuration Librarian.
Chapter 12. Planning the Project, Stages, and Work Packages.
Understanding the Process Model for Planning (PL).
Planning: Necessary and Helpful.
Planning the Planning.
Considering organisational requirements.
Thinking about money.
Planning with Products.
Looking at the planning problem.
Focusing first on what the project must produce.
Identifying products in the project.
Using the Product Flow Diagram.
Writing Product Descriptions.
Looking at the Product Breakdown Structure.
Moving On to Activity Planning.
Estimating – the Easy Bit.
Scheduling and Resourcing.
Activity networking and precedence networks.
Activities with Gantt charts.
Activities and resource levelling.
Checking Project Risk.
Explaining the Plan.
Adding explanations for those who read the plan.
Planning at Three Levels.
The Project Plan.
The Stage Plan.
Chapter 13. Setting Up Effective Controls.
Controlling at Different Levels.
Reporting: The Time-Driven Controls.
Using the Event-Driven Controls.
Controlling the project with stages.
Making decisions at four key points.
Ordering Project Closure at Any Time.
Managing ‘By Exception’.
Specifying the Limits: Tolerances.
Knowing that tolerances don’t have to be equal.
Guarding against wishful thinking – tolerance lines.
Outlining the six types of tolerance.
Reporting Projections Outside of Tolerance: Exception.
Giving an Exception Report.
Deciding what to do.
Revising the plans.
Using Tolerance at Different Levels.
Monitoring Progress and Controlling Projects.
Controlling teams with Work Packages.
Measuring progress with the Product Checklist.
Avoiding percentage complete.
Recording the controls.
Seeking financial control.
Chapter 14. Managing Project Risk.
Starting with the Basics: What Is Risk?
Using the PRINCE Risk Cycle.
Making the ‘before or after’ decision.
Identifying suitable responses to risk.
Planning and resourcing.
Monitoring and reporting.
Keeping Risk Assessments Up-to-Date.
Making a Risk Log entry.
Safely Leaving Out Risk Management .
Chapter 15. Managing Project Quality.
Product Planning with Quality Built In.
Taking Quality Seriously, Very Seriously.
Delivering appropriate quality.
Sticking to quality.
Writing the Project Quality Plan .
Planning Stage- (and Team-) Level Quality.
Controlling and Auditing Quality.
Auditing and the Quality Log.
Making sure assurance is effective.
Checking Products with Quality Review.
Roles in the quality review.
Finding, not correcting, errors.
Signing off – the three options.
Chapter 16. Controlling the Versions: Configuration Management.
Operating CM Procedures.
Deciding How Much CM to D.
Controlling management products.
Knowing That CM is a Different Sort of Control.
Keeping CM Information on Products.
Appointing a Configuration Librarian.
Chapter 17. Controlling Change.
Allowing Change, but Not Scope Creep.
Avoiding a change freeze.
Defining a Project.
Request for Change (RFC).
Conceding a concession.
Handling an Issue.
Logging the issue.
Analysing the impacts.
Deciding what action to take.
Involving the Board in Project Issues.
Part IV: The Part of Tens.
Chapter 18. Ten Ways to Make PRINCE Work Well.
Staying Flexible – Using PRINCE Differently.
Keeping the Documentation Down.
Making PRINCE a Standard.
Insisting on PRINCE.
Training People in PRINCE.
Implementing Project Assurance.
Doing the Post Project Review (PPR).
Maintaining Product Planning.
Using the Product Checklist.
Keeping the Plans Up To Date.
Chapter 19. Ten Tips for a Good Business Case .
Making Sure You Can Measure Benefits.
Understanding Which Projects Don’t Have Benefits.
Reviewing the Business Case Regularly.
Being Prudent (2).
Owning the Business Case.
Aligning the Business Case with Corporate Requirements.
Standing Firm on the Figures.
Updating the Business Case During Stages.
Thinking ‘Business Case’ in Issue Handling.
Chapter 20. Ten Things for Successful Project Assurance.
Making Sure You Do It.
Being Flexible about Assurance.
Selecting Experienced People.
Avoiding List Tickers.
Steering Clear of Nit-Pickers.
Separating Assurance and Support.
Being Careful When Using Other Project Managers.
Getting Project Board Ownership.
Being Clear on What You’re Assuring.
Part V: Appendices.
Appendix A. Looking into PRINCE Qualifications.
Choosing PRINCE2 Training.
Looking at Sample Papers.
The Foundation Exam.
The Practitioner Exam.
Staying Up To Date.
Getting Qualified and Locating Exams.
Answers to the Sample Questions.
Appendix B. Glossary of the Main PRINCE2 Terms.
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