Getting Started with Microsoft Office 365

This is a one-chapter book that is designed to be packaged with an Office or Computer Concepts textbook. This text is also suitable for individuals who would like to master Microsoft Office 2013.

Make Microsoft Office, Your Office

 

The Your Office series teaches readers the way Microsoft Office works in the real world, not just in a classroom.

 

With Your Office, readers will learn to use Office to make decisions and solve problems in a business context. Your Office bridges the gap between skill and application, and empowers students to master Office 2013 as a tool to solve problems and make decisions.

• Modular Structure Promotes Concept Retention: Provides a strong foundation for readers to practice in each workshop and then synthesize the objectives covered over two workshops—effectively challenging students to really retain what they learned as opposed to learning, and then forgetting soon after.
• Case Progression Promotes Concept Mastery: Readers progress from learning the skills in each Office Application to using the applications as tools to make business decisions.
• Realistic Series Scenario Provides Business Context: Readers gain a solid understanding of how an organization works as they see how individuals in all facets of a business interact with tools like Microsoft Office and use information to make decisions.
• Engaging Features Help Readers Make Microsoft Office Their Own: Videos, Visual Summaries, and Real-World Advice boxes are among the features that help readers master Office to make decisions and solve problems in a business context.

This is a two-workshop book that provides an overview of the online web application tools available in Microsoft Office 365 subscriptions: SharePoint Online, Office Online, Outlook Online, and Lync.

Make Microsoft Office, Your Office

The Your Office series prepares you to use both technical and soft skills in the real world. Our modern approach weaves the technical content into realistic business scenarios and focuses on using Office as a decision-making tool. Students learn best by doing, so you will be active from page 1. There is plenty of guidance at first, but the case exercises will ask more from you as the book progresses. Innovative features help you progress from a basic understanding to mastery of each application, empowering you to perform with confidence in Windows 8, Word, Excel, Access, and PowerPoint, even on mobile devices. No matter what career path you’re on, the Your Office series will give you the foundation to succeed.

MICROSOFT OFFICE 365

WORKSHOP 1: Introduce Team Sites and Office Web Apps 3

PREPARE CASE: Managing Event Space Using Team Sites 3

Understanding Microsoft Office 365 4

Manage SharePoint Online Sites in Office 365 4

Selecting Site Templates 5

Identifying Key Features of a Team Site 10

Using Themes to Customize the Look and Feel 11

Editing Home Page Content 12

Adding a Calendar App 13

Adding a Web Part to the Home Page 14

Rearranging Web Parts on the Home Page 16

Inserting a Picture in an Empty Placeholder 16

Create and Edit Lists and Libraries 17

Creating Lists 17

Editing List Views 18

Adding Items to Lists 20

Creating Libraries 22

Define User Roles and Permissions 23

Editing Site Permissions 23

Configure Advanced Site Options 25

Using Document Templates 25

Implementing File Versions 27

Using Workflows 29

Contributing to a Team Site 29

Work with Document Libraries 29

Uploading Documents to an Existing Library 29

Using a Template to Create a New Document 30

Manage Events on a Team Site Calendar 31

Creating an Event on a Team Site Calendar 31

Creating a Recurring Event 32

Viewing Event Details and Scheduling Alerts 33

Contribute to the Team Discussion 34

Adding a Discussion Board to the Team Site 35

Adding a New Discussion to a Team Discussion Board 35

Replying to an Existing Team Discussion Board Post 35

Work with Other Collaboration Tools 36

Creating a Survey 36

Completing a Survey 38

Viewing Survey Results 39

Developing Content Using Office Web Apps 39

Create Documents Using the Word Web App 39

Creating a Document Using the Word Web App 40

Create Business Spreadsheets Using the Excel Web App 41

Create Presentations Using the PowerPoint Web App 42

Organize Information Using the OneNote Web App 42

Concept Check 43

Key Terms 43

Visual Summary 44

Practice 46

Practice Case 1 46

Problem Solve 47

Problem Solve Case 1 47

Perform 48

Perform in Your Life 48

WORKSHOP 2: Communicate with Outlook and Lync Online 49

PREPARE CASE: Communicating Effectively with Team Members 49

Managing E-Mail with the Outlook Web App 50

Compose Professional E-Mail Messages with Outlook 50

Launching the Outlook Web App 50

Getting Familiar with the Outlook Web App 51

Creating a Signature 52

Composing an E-Mail Message 53

Organize Your Incoming Messages 54

Establishing Automatic Replies 54

Organizing Incoming Mail with Folders 56

Defining Inbox Rules 57

Managing Contacts and Using the Outlook

Calendar 59

Create and Manage Contacts in Outlook 59

Creating a Contact 59

Importing Contacts 60

Working with Contact Groups 61

Create and Manage Events in the Outlook Calendar 63

Create an Additional Calendar 63

Creating an Event in the Outlook Calendar 64

Creating an Online Meeting Request in the Outlook

Calendar 65

Sharing Your Calendar 67

Conferencing with Lync 67

Install and Configure the Lync Client Application 67

Installing the Lync Client Application 68

Signing into Lync 69

Updating Presence Status 70

Adding Contacts 71

Communicate Effectively with Lync 72

Displaying a Contact Card 72

Starting a Chat Session 73

Launching a Video Call 74

Share Desktop Resources Through a Lync Session 75

Sharing a Program 75

Sharing a PowerPoint Presentation 76

Recording a Lync Call with a Whiteboard 77

Sharing Your Desktop 79

Concept Check 81

Key Terms 81

Visual Summary 81

Practice 82

Practice Case 1 82

Problem Solve 83

Problem Solve Case 1 83

Perform 84

Perform in Your Career 84

Microsoft Office 365 Module 1 CAPSTONE 85

More Practice 85

More Practice Case 1 85

More Practice Case 2 86

Problem Solve 87

Problem Solve Case 1 87

Problem Solve Case 2 88

Perform 88

Perform in Your Life 88

Perform in Your Career 89

Perform in Your Team 90

GLOSSARY 91

INDEX 93